Rows of colorful apartment mailboxes with house numbers

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Sign up for the owners' association meeting

Free, no account needed

At a VvE meeting, what matters is which apartment is represented. Put a QR code by the letterboxes or share the link in the residents' app, and you know beforehand which units are covered and who has given a proxy.

✓ No account to get started✓ One link for your guests

Photo: Jan van der Wolf, Pexels

Start with this template

The title, invitation and a question are already filled in.

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When?

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Your invitation, already written

Owners' association meeting

Dear neighbours, our owners' association meeting is coming up. Please sign up, also if you're giving a proxy, so we know we'll have enough votes.

You can edit this text before publishing.

Make it easy for your guests

Check the association's rules for the quorum needed for valid decisions.
Put the QR code up by the letterboxes at least two weeks ahead.
Have a proxy form ready for owners who can't attend.
Share the annual accounts and budget a week before the meeting.

Useful questions for your RSVP form

“Name”

“Apartment or unit number”

“Attending yourself or sending a proxy?”

“Who holds your proxy?”

“Question for any other business”

This question is already on the form. Edit it before you share the link.

From idea to guest list

01
Choose your date
Set the date on this template. You can still edit the invitation.
02
Confirm your email
Open the confirmation email. Your event goes live after that.
03
Share your link
Guests sign up with their name and email. A private link lets them change or cancel later.

Good to know

Does this replace the official notice?

No. The notice still goes out the way your division regulations require. This link is for the sign-ups and questions in advance.

Can I use the sign-ups as an attendance list?

Yes, download them as CSV and print the list for the meeting.

How is this different from a tenants' meeting?

That one is for tenants. This template is for owners in a VvE.

Is it really free?

Yes. Creating events, sharing links and managing RSVPs is free. No payment details needed.

Do guests need an account?

No. They enter their name and email address. Their private link lets them edit or cancel their registration.

Can I ask for more information?

Yes. Extra options let you add a location, finish time, participant limit and custom questions. Aanmeld.link does not process payments or sell tickets.

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