Notebook, pen and coffee on a wooden meeting table

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Schedule your board meeting

Free, no account needed

Boards rarely struggle with the agenda; they struggle with the calendar. Send trustees or directors one date poll, let them flag the items they want discussed, and walk into the meeting knowing who is there and what is on the table.

✓ No account to get started✓ One link for your guests

Photo: Sora Shimazaki, Pexels

Start with this template

The title, invitation and a question are already filled in.

Or pick a date first.

When?

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Your invitation, already written

Board meeting

Hi all, it's time for our next board meeting. Tick the evenings that work for you and add any agenda item, and I'll circulate the agenda a week before.

You can edit this text before publishing.

Make it easy for your guests

Send the poll at least three weeks ahead so diaries still have gaps.
Set a cut-off date for agenda items and put it in the invitation.
Book the room or video link only once the date is fixed.
Put the papers in one shared folder and reference it in the agenda.

Useful questions for your RSVP form

“Name”

“Role on the board”

“Agenda item you would like to raise”

“Joining in person or remotely?”

“Sending apologies or a proxy?”

This question is already on the form. Edit it before you share the link.

From idea to guest list

01
Choose your date
Set the date on this template. You can still edit the invitation.
02
Confirm your email
Open the confirmation email. Your event goes live after that.
03
Share your link
Guests sign up with their name and email. A private link lets them change or cancel later.

Good to know

Can board members change their reply?

Yes. Everyone gets a private link to update or withdraw their response.

Can I keep a record of who attended?

Yes, download the list as a CSV file and add it to the minutes.

Does this work for charity, school or club boards?

Yes, for any small board. For a meeting with all members, use the general meeting template.

Is it really free?

Yes. Creating events, sharing links and managing RSVPs is free. No payment details needed.

Do guests need an account?

No. They enter their name and email address. Their private link lets them edit or cancel their registration.

Can I ask for more information?

Yes. Extra options let you add a location, finish time, participant limit and custom questions. Aanmeld.link does not process payments or sell tickets.

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